Receipt Generator

How to use the receipt generator

1. Fill in your details and the other party's.
2. Add line items, tax and any notes.
3. Download the PDF.

About this tool

A receipt records that money has already changed hands, which is what separates it from an invoice: an invoice asks, a receipt confirms. Issuing one promptly closes the loop and saves the follow-up email asking whether payment arrived.

Include the payment method and date. When a client's bookkeeper reconciles the account months later, 'paid by bank transfer on 14 March' answers the question that a bare total does not.

A receipt is not proof of a completed transaction on its own — a bank record is — but it is the document both sides file, and having it consistent and numbered makes year-end far less painful.

Common uses

• Confirming a payment you have received.
• Giving a customer proof of purchase.
• Keeping a numbered record for bookkeeping.

Frequently asked questions

What is the difference between an invoice and a receipt?

An invoice requests payment; a receipt confirms it was made. The same transaction often produces both, in that order.

Do I have to issue receipts?

Rules vary by country and business type, and many customers expect one regardless. Check your local requirements for retail and cash sales in particular.