Quote Generator
Send a priced quote with itemised work, tax and an expiry date, as a PDF.
Processing: This tool runs entirely in your browser. Your input and any file you open stay on your device — nothing is uploaded to a server.
How to use the quote generator
- Fill in your details and the other party's.
- Add line items, tax and any notes.
- Download the PDF.
About this tool
A quote is a priced offer, and the two things that protect you are scope and expiry. Itemise what is included specifically enough that its absence is obvious — 'three revisions', not 'revisions' — because ambiguity is resolved in the client's favour once work has started.
The validity date matters for the same reason. Without one, a quote written when materials cost less can be accepted a year later, and you are arguing about a price you no longer offer. Thirty days is a common default.
A quote is generally a firm offer once accepted, where an estimate is an approximation. If your figure could move, say estimate and say why.
Common uses
- Quoting a client for a project.
- Sending a priced estimate with an expiry.
- Setting out scope before work starts.
Frequently asked questions
- What is the difference between a quote and an estimate?
- A quote is a fixed price you are offering to honour; an estimate is an approximation that may change. Use the right word — it affects what a client can hold you to.
- How long should a quote stay valid?
- Thirty days is common. Set the date explicitly so an old quote cannot be accepted at a price you can no longer meet.
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